Dear colleagues,
We are now hiring for a University Archives Assistant at UW-Madison. The complete job description is
online, and a few details about the position are below. Thanks for helping us spread the word!
Job Summary:
University Archives and Records Management is part of the
UW-Madison Libraries and is the primary home for collections documenting UW-Madison's rich history. Its mission is to preserve and promote university history by collecting and providing access to a diverse array of archival materials that have permanent historical value. Located in Steenbock Library, the Archives' collections span the full history of the university and include faculty papers, administrative and departmental records, student organizational records, and documentation of campus life and culture. We collect and care for a variety of formats including paper correspondence, minutes and reports, photographs, film, audio and video recordings, scrapbooks, and electronic files of permanent historical value. We run a robust Oral History Program, provide records management services, and serve as an educational resource encouraging administrative and scholarly research among students, faculty, staff, and the general public. Our collections include over 36,000 linear feet of paper and published material, 2.5 million photos, over 2,100 oral histories, 4,500 audiovisual materials, 8,500 audio recordings, memorabilia, campus publications and other University records.
The UW-Madison University Archives and Records Management unit is seeking a highly motivated, service-oriented person to assist with administrative services, public services and research support, collection management, oral history, preservation, and outreach. The successful applicant will act as the University Archives' primary facilities management contact, perform stack management duties, and assist staff in hiring student employees. The ideal candidate will be flexible, have keen attention to detail, respond well to multiple competing demands, communicate effectively, and be able to work independently and as part of a team.
The successful candidate will perform a variety of duties, including, but not limited to:
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Receives and accessions new acquisitions of archival collections; oversees re-housing and stabilization of collections for processing preparation.
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Collaborates with Records Management staff to follow and complete collection deaccessioning workflows and procedures.
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Assists with Oral History Program administrative duties as assigned by the Distinguished Oral Historian (i.e. processing oral history interviews, scheduling oral history interviews, assisting with programming and outreach, and other administrative tasks).
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Performs basic preservation tasks such as environmental monitoring, re-housing collections, creating enclosures in consultation with University Archives and Records Management staff and the Libraries' Preservation Department.
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Manages and orders supplies.
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Performs stacks management and stacks maintenance duties. Retrieves and re-shelves archival collections.
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Fulfills most duplication requests for local and remote researchers, and performs other duplication duties as assigned. Investigates copyright status for all duplication requests.