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Job opening: Reading Room Specialist

  • 1.  Job opening: Reading Room Specialist

    Posted Aug 05, 2022 04:32 PM

    Reading Room Specialist opening at the LBJ Presidential Library

     Department: Archives

    Type: Full-time, $21.00 per hour, with health and retirement benefits and parking

    Employer: LBJ Foundation

    Location: LBJ Presidential Library, Austin, Texas

    Schedule: Normal business hours


    To apply for the position, please submit a cover letter and resume to

    Applications accepted through August 15, 2022.


    About the Role

    The Reading Room Specialist performs archival functions in the Reading room and provides reference assistance to onsite researchers.


    Team Structure 

    The Reading Room Specialist will work closely with Federal and Foundation archival staff and under the supervision of the Supervisory Archivist.


    Essential Responsibilities

    The Reading Room Specialist provides daily support of Reading Room operations, including retrieving and refiling records, monitoring use of records, and managing organizational files. The Specialist anticipates, identifies, and resolves customer service problems pertaining to reference and records handling.


    Reading Room duties include:

    • Retrieving records from the stacks, serving them to researchers, and refiling after use
    • Performing routine holdings maintenance work such as reboxing and refoldering records
    • Monitoring the use of records to ensure holdings security
    • Organizing researcher scan and photocopy orders: queuing orders, maintaining files, handling payments, and shipping materials
    • Scanning archival material to create digital files and running optical character recognition software


    Customer Service duties include:

    • Performing oral, email, and written reference assistance regarding textual holdings
    • Assisting onsite researchers with finding aids and other reference tools
    • Ensuring researchers understand and follow all Reading Room procedures
    • Scheduling researcher appointments to the Reading Room
    • Providing researchers with procedural information prior to their visit


    Records Management duties include:

    • Creating and maintaining researcher name files
    • Managing files on grant recipients
    • Filing and maintaining holdings pull slips
    • Managing archives correspondence Files


    Other archival projects involving textual and AV materials may be assigned as needed.


    Skills and Experience

    • BS/BA degree
    • Work experience with patrons in a library or archival research room preferred
    • Experience handling archival materials
    • Experience handling archival materials preferred
    • Experience with Adobe, Excel spreadsheets, and Access databases preferred
    • Excellent Microsoft Office skills required
    • Excellent oral and written communication skills required
    • Team player with a positive attitude and the ability to interact with all levels of the organization


    About the LBJ Presidential Library

    Situated on a 30-acre site on The University of Texas at Austin campus, the LBJ Presidential Library is one of 14 presidential libraries administered by the National Archives and Records Administration. It houses 45 million pages of historical documents, 650,000 photos, 5,000 hours of recordings, and more than 54,000 artifacts from the political career of the 36th President of the United States, Lyndon B. Johnson.


    In addition to serving as an archive and museum dedicated to Johnson's life and political career, the library hosts special exhibitions, educational programming, and events throughout the year.


    About the LBJ Foundation

    Established by President and Mrs. Lyndon B. Johnson in 1969, the LBJ Foundation is a nonprofit organization comprised of a board of trustees and administrative staff that supports the LBJ Presidential Library and the LBJ School of Public Affairs at The University of Texas at Austin.


    The LBJ Presidential Library, operated under the auspices of the National Archives and Records Administration, maintains the archive of President Johnson's administration and political career and promotes his legacy while providing, in his words, "a springboard for the future" through public programming aimed at addressing the issues of our time. The Foundation enhances the Library by directing public programming, administering the museum's store and admissions operations, and directing grants for researchers and scholars.


    The LBJ School of Public Affairs embodies President Johnson's living legacy by nurturing leaders and public servants in the hopes that they will pursue what he called "the oldest, most basic mission of our country: to right wrong, to do justice, to serve man." The Foundation provides financial support for the school for the outstanding education it offers its graduate students in public policy and government affairs, community outreach, and global initiatives.


    All bearing our 36th President's name, these three institutions-the LBJ Foundation, the LBJ Presidential Library, and the LBJ School of Public Affairs-preserve Lyndon B. Johnson's consequential legacy while pursuing his hopeful vision for the future.


    Equal Opportunity Employer

    The LBJ Foundation is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable laws. We encourage all to apply.


    The LBJ Presidential Library is a federal institution and requires all employees working within the building to submit fingerprints and undergo a background check.

    Jennifer Cuddeback
    Lyndon B Johnson Library and Museum
    Austin TX