Job- Manuscripts Archivist, Ohio University Libraries, Athens, OH USA

  • 1.  Job- Manuscripts Archivist, Ohio University Libraries, Athens, OH USA

    Posted Jul 26, 2021 05:55 PM

    Please consider joining us in Athens at Ohio University Libraries!


    Janet Carleton| Digital Initiatives Coordinator | Digital Initiatives | Mahn Center for Archives and Special Collections, Preservation & Digital Initiatives | OHIO University Libraries | Alden 333 | Athens, Ohio | 740.597.2527 | | she/her/hers




    I am writing to bring to your attention to our current job search, for the position of Manuscripts Archivist at Ohio University Libraries.  Applications are accepted until the position is filled, with highest consideration given to those received by Sunday, August 15, 2021. 


    Ohio University Libraries embraces a culture of connection, empowerment and sustainability. Within the university, the Libraries is a catalyst for research, creativity, student success, and transformation. Located in the scenic Appalachian foothills of southeastern Ohio, the city of Athens is surrounded by a patchwork of hardwood forests that constitute the Wayne National Forest. With nearly 23,000 students on the Athens campus and close to 7,500 students on five regional campuses, the university offers a diverse, dynamic, and collegial atmosphere to students, faculty, and staff.


    The Manuscripts Archivist will have primary responsibility for the full lifecycle of the Libraries' manuscripts collections including acquisition, processing, access, and outreach. In support of the Libraries' strategic plan the person in this position will develop strategies and workflows that surface underrepresented voices within and across manuscripts collections. They will work collaboratively with Digital Initiatives staff to support the growing digital presence of Ohio University manuscripts collections. Working with Mahn Center for Archives and Special Collections colleagues, Subject Liaison Services, and Ohio University faculty they will integrate manuscripts collections into teaching and foster the scholarly use of the manuscript collections globally.


    The Ohio University Libraries is currently reviewing options for archives information management systems and the person in this position will work closely with Metadata Services on this effort to improve description, discoverability, and access. This position is also tasked with supporting the profile and donor relationships associated with established research collections such as the Cornelius Ryan Collection of WWII papers, Alwin Nikolais and Murray Louis Dance Collection, and the George V. Voinovich Collections.



    • Develop, curate, and make accessible manuscripts collections. This includes managing, prioritizing, processing, arranging, and describing collections, and creating finding aids and other documentation about the content of and procedures related to manuscript collections. 
    • Prioritize collections for preservation and conservation. 
    • Engage with donors and advocates to build and improve the collections, their viability, and accessibility. Seek grant and other funding opportunities to build, promote, protect, and develop access to the manuscript collections.
    • Integrate manuscript collections into University teaching, learning, and research as well as outreach to external research communities. 
    • Build partnerships with faculty and other librarians to actively participate in curricular development and the use of primary resources, including through digital scholarship activities and exhibits.
    • Prioritize, advocate and participate in the creation and management of digital collections drawn from or based on manuscript collections, including online exhibits. 
    • Develop and maintain the Libraries' web presence for manuscript collections.
    • Provide in-depth reference services about manuscript collections for students, faculty and global researchers. 
    • Engage in regular professional development through research, publications, presentations, and participation in regional, national and/or international professional bodies as part of the continuing commitment to bringing best practices and innovative services to the Libraries.  


    The successful candidate will demonstrate excellent written, oral, and interpersonal communication skills and the ability to work independently and in a team-based setting where consultation, flexibility, and collaboration are essential.


    Required Qualifications

    • Master's degree in Library and Information Science (M.L.S./M.L.I.S.) from an ALA-accredited library school, or an equivalent accredited degree with formal training in archival theory and practice.
    • Coursework, training, or experience in archival theory and practice including appraisal, processing, and description.
    • Knowledge of archival principles and archival ethics.
    • A deep interest in history and a dedication to preserving the full complexity of the cultural record.


    Desired Qualifications

    • Experience applying efficient processing techniques in arranging, describing, and preserving archival collections of varying sizes and complexity
    • Experience applying archival standards and vocabularies, including EAD, DACS, and LCSH  
    • Familiarity with copyright and privacy restrictions as they relate to access and digitization of archival collections.
    • Familiarity with archival systems such as ArchivesSpace and CONTENTdm.
    • Experience using social media in a professional setting.



    Salary is commensurate with experience and education. This position is a level CA&P|16| with a pay grade salary range of $44,592 -$74,196. Employees enjoy a generous benefits package such as 21 days annual vacation, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), Ohio state employee or alternative retirement programs, a 12-week parental leave program, adoption reimbursement, transgender care, flextime and flexplace policies, counseling and mental health care, and more. Additional information is available at The Libraries are committed to professional development in order to bring best practices and innovative services to the Ohio University Libraries.




    Please apply online and attach required documents at  

    We seek candidates with a commitment to working effectively with students, faculty & staff from diverse backgrounds. For references, please include names and contact information for three (3) professional references include information indicating their relationship to you. At least one reference should be a current or recent supervisor. Review of applications begins immediately and continues until the position is filled. Apply by August 15, 2021 for full consideration.


    Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an equal access/equal opportunity and affirmative action employer.



    Eileen Theodore-Shusta, BCC, MLS, MAS

    Director of Planning, Assessment & Organizational Effectiveness

    Ohio University Libraries


    740.593.9684 (fax)

    Pronouns: She/Her/Hers